Instructions for Scan Personnel

1. Log in via the browser on your own smartphone, tablet, or laptop:
   • Spring semester: fs1.exam.uzh.ch
   • Autumn semester: hs1.exam.uzh.ch
   • Requirement: a working and stable internet connection
2. Search for your exam and open it.
3. Select the “Entry Control” course element.
4. Open the “Entry Control” tab.
   • Checkwether the correct admission group(s) are visible and members are shown.
5. Click “Scan barcode”.
6. Allow the camera to be used by selecting “Request camera permission”.
   • Follow the instructions of the browser or the device.
7. Hold the UZH Now app or the student ID card (Legi) in front of the camera to scan the barcode.
   • If the OLAT course overview appears: reopen the course and navigate back to the “Entry Control” course element; already recorded data will remain saved.
8. If scanning does not work: manually enter students manually (ideally done by a designated person)
   • Open the “Entry Control” tab
   • Search for students under “Check members and enter manually”
   • Select “Add”

Scanning personnel should test their devices before the exam and report any issues to the exam management in good time. Problems may occur particularly with certain iPhone models. In such cases, Android devices or tablets should be used as alternatives.

Self-Test

General tips

• Hold the in portrait orientation
• Disable screen rotation
• Ensure good lighting conditions

Notes for iOS users

• The camera must be explicitly allowed the first time scanning is used; permanent access is recommended to avoid repeated permission pop-ups
  (in Safari settings under website settings; other browsers may have limited options)

• iPhones often have multiple rear cameras. The dual wide-angle or ultra-wide-angle camera usually works best.

• To switch the camera in the scan dialog, scanning must first be stopped, after which another camera can be selected.

• If there are focusing issues, reloading the page (which restarts the camera) often helps.

• Successful scan: A green message appears for 2 seconds and then disappears automatically. The next card can then be scanned. Exam participants are moved from the admission group to “Admission Group – Present” and thus gain access to the exam component.
• Unsuccessful scan: A red message appears with error details. This message must be closed manually before the next card can be scanned.

Error Messages and Corresponding Actions

• Member already assigned to admission group
  • No action required; the person is already recorded correctly. Scan the next barcode.
• Incorrect admission group: User with barcode “xxx” is not in your admission group(s)
  • Scenario 1: Wrong or no admission group selected; Solution: Select the correct group(s) in the “Admission Control” tab
  • Scenario 2: Correct group selected, but participant is in the wrong room; Solution: Direct the person to the correct room
  • Scenario 3: Correct group and room, but participant is assigned to the wrong admission group; Solution: Record the person manually and, if necessary, move them to the correct group afterward
• No admission group found for user with barcode “xxx”
  • The person is not in any admission group and cannot be entered manually; Solution: The exam management must first add the person to an admission group, after which they can be entered manually
• Mapping not unique: Member with barcode “xxx” is in multiple admission groups
  • Solution: Exam management must remove the person from duplicate groups so that they remain in only one group, then manually record them
• No user found with barcode “xxx”
  • The person’s UZH card is not registered in OLAT; Solution: Have exam management verify whether the person is authorized to take the exam

OLAT manual: https://docs.olat.uzh.ch/uzh_additions/entry_control/