Automated Deletion of Cloud Recordings

• The University of Zurich (UZH) provides its members with a Zoom campus license.
• This license includes a limited storage capacity for cloud recordings.
  Since this storage limit has been reached, an automatic deletion process was introduced on July 3, 2023. This process applies to all cloud recordings, including existing ones.

• 60 days after creation, cloud recordings (including all associated files) are automatically moved to the Zoom trash.
• 30 days later, they are permanently deleted.
• 7 days before permanent deletion, Zoom notifies the owners (hosts) by email.
• During this 30-day period, recordings can be downloaded,  transferred to SWITCHcast Kaltura or restored from the Zoom trash .
• After being restored, the recording remains in the account for only 1 day before it is moved back to the trash again.

• Do not publish cloud recordings directly in Zoom.
  Instead, transfer and publish videos in SWITCHcast Kaltura.
• Delete recordings that are no longer needed as soon as possible to save storage space.

If you want to keep or share a recording, proceed as follows:

1. Download the Zoom cloud recording, for example in the format «Shared Screen with Speaker View». 
   Zoom Cloud Recordings
2. Upload the file to SWITCHcast Kaltura, either via OLAT or SWITCHcast Mediaspace.
   • OLAT – Publishing videos in online courses:
     To upload, edit, and publish videos, you need author permissions.
     Request author permissions (LMS) - OLAT
   • SWITCHcast Mediaspace – Publishing videos on a website:
     To upload, edit, and publish videos, you need producer permissions.
     Request producer permissions
   • Help:
     • OLAT Manual
     • SWITCHcast Kaltura Video Tutorial
     • Kaltura Help Center
3. Delete the original Zoom cloud recording once it has been successfully transferred.

• Direct link to your Zoom cloud recordings
• SWITCHcast Kaltura – Access rights, licensing, and publication
• SWITCHcast Kaltura Video Tutorials (OLAT and Mediaspace)
• Kaltura Help Center

If you have questions, please send an email to zoom-support@zi.uzh.ch .